FAQs

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Financial Questions

Yes, Vail Community Programs offers discounts:

  • Sibling Discount (10% off of the lesser cost of the two schedules, and only when more than one child is currently attending)
    • Discounted Registration (on any additional child registered after the first full-price registration)
  • Vail Unified School District Employee Discount

*Only one discount at a time can be used, and it cannot be combined with any other discount or subsidy*

 

Yes,  Vail Community Programs accepts:

  • DES (Arizona’s Department of Economic Security)
  • NACCRRA (Military Care Aware) for our military families that qualify.
  • Limited In-house Community Programs scholarships based on need and financial requirements.

*Only one subsidy at a time can be used, and cannot be combined with any other discount.*

*These subsidies cannot be applied to the Enrichment Camps*

 

Through the “parent portal” parents can sign up for an auto-payment method through DaycareWorks.

Step One

After you log in, click on the Auto-Pay tab on the main toolbar, or click on the Auto-Pay tile icon.

Step Two

Enter the first name on the account in the first Account Holder text box. In the second text box, enter the last name on the account.

Next, enter the billing address of the account owner, including city, state, and zip code.

Then, enter the email address of the account owner in the Holder Email text box. This will be the email address that an auto payment message will be sent to.

Next, enter the telephone number for the account owner in the Phone Number text box.

Then, select the method of payment in the Payment Type drop down list.

  • Select Credit Card to register a credit card for the online payment.
  • Select ACH to register a bank account for the online payment method.
    • If ACH is selected in the Payment Type drop down list, enter the name of the bank in the Bank Name text box.
    • Then, select the type of bank account that the money will be deducted from in the Bank Account Type drop down list.
    • Next, enter the check number, bank account number, and routing number in the Check Number, Bank Account Number and Routing Number text boxes.
    • When finished, click on the Save button.

 

Parents are able to pay outstanding balances and make advance payments on accounts. This process is a safe, secure method that provides parents with the convenience of paying for their services online.

Step One

After you log in to the Parent Portal, click on the Make Payment tile icon on the Home screen.

Step Two

If applicable, enter the amount for the payment in the Payment Amount text box. By default, the current outstanding balance is displayed in the text box.

This amount can be overwritten by entering a new payment in the text box.

Then, click on the Pay Now button.   

Step Three

Next, select the method of payment in the Payment Type drop down list.

  • If Credit Card was selected in the Payment Type drop down list, select the credit card provider in the Card Type drop down list.
  • Next, enter the 16 digit number for the credit card in the Credit Card Number text box.
  • Then, enter the date of the credit card expiration in the Expiration Date drop down lists.
  • Next, enter the first and last name of the individual the credit card is authorized to in the First Name and Last Name text boxes.
  • Then, enter the billing address of the individual the credit card is authorized to in the Billing Address 1, Billing Address 2, City, State/Province, and Zip Code fields.
  • Next, enter a contact telephone number for the individual the credit card is authorized to in the Phone Number text box.
  • Then, enter an email address for the individual the credit card is authorized to in the Email Address text box.
  • When finished, click on the Submit Payment button. Only press the Submit Payment button once. *Clicking on the button multiple times can charge the credit card multiple times.*

Through the Parent Portal, families can create and print a financial statement for any date. This allows you the ability to view a monthly billing statement or view an entire year’s billing statement.

Step One

Log in to the Parent Portal, and click on the Statements tile.

Step Two

Click on the Statement link.

Step Three

Enter the date the billing statement will start in the Begin Date text box.

Step Four

Enter the date the billing statement will end in the End Date text box.

Step Five

Select the type of billing statement that will be created in the Export To drop down list.

  • Select PDF to create a PDF billing statement. This is the recommended billing statement in Daycare Works.
  • Select Excel to create an excel spreadsheet of the billing statement.
Step Six

Click on the OK button to create the PDF.

An additional popup window will appear, click on the OK button to send the report to the server.

Step Seven

After clicking on the OK button, the PDF will download.

  • DCW – North Center Two: The name of the center you are associated to .
  • 552 Maple, Rochester MI 48309: The street address for the center.
  • FEIN: A-155842B: The tax identification number for the center.
  • Lauren Saint: The name of the parent or legal guardian for the billing statement.
  • 1255 Main Street, Rochester, MI 48306: The street address for the parent or legal guardian.
  • 248-555-1234: The home telephone number for the parent or legal guardian.
  • Statement Date From: The beginning date for the billing statement.
  • Statement Date To: The ending date for the billing statement.
  • Beginning Balance: The starting balance for the billing statement that was carried over from previous billing statements.
  • User: The name of the user that applied the transaction to the financial ledger. System indicates the transaction was automatically applied by Daycare Works.
  • Post Date: The date the transaction was posted to the financial ledger.
  • Description: A brief description of the transaction posted on the financial ledger.
  • Charges: The amount of the adjustment, fee or charge posted on the financial ledger.
  • Credits: The amount of the payment posted on the financial ledger.
  • Balance: The running balance of the family’s financial ledger.
  • Totals: The total number of charges and credits applied to the family’s financial ledger.
  • Ending Balance: The ending balance for the billing statement, based on the statement date range.
Vail School District – Community Programs
2018/2019 Program Fees – Effective: July 16, 2018
Toddler Program (2 – 3 year olds) **Desert Willow ONLY:

Monday through Friday; Full Time (7:00am – 6:00pm); $183.00 per week

Preschool:

Part Time (3 hrs/day – **Cottonwood & Copper Ridge sites ONLY):

  • 4 Day Schedule; $91 per week
  • 5 Day Schedule; $113 per week                            

Full Time (over 3 hrs/day):

  • 4 Day Schedule; $138 per week
  • 5 Day Schedule; $172 per week
KinderPlus (3 1/2 hrs/day):
  • 4 Day Schedule; $96 per week
  • 5 Day Schedule; $119 per week
KinderPlus & Before/After School:
  • 4 Day Schedule; $119 per week
  • 5 Day Schedule; $148 per week
School Age:

Before School Only (7:00am to Start of School Day):

  • 4 Day Schedule; $27 per week
  • 5 Day Schedule; $33 per week                            

After School Only (End of School Day to 6:00pm):

  • 4 Day Schedule; $63 per week
  • 5 Day Schedule; $78 per week

Before & After School:

  • 4 Day Schedule; $67 per week
  • 5 Day Schedule; $85 per week
Vail Discovery Camp (School Age & Preschool – Fall, Winter, Spring, & Summer Breaks):
  • Monday through Friday; Full Time (7:00am – 6:00pm); $180.00 per week
Inservice & Half-days:
  • Regularly Scheduled Day; $25 per day
  • Non-Scheduled Day; $36 per day                               

The weekly fees for our programs are divided evenly over the course of the entire school calendar year against the annual cost of the program, and take into account all holidays, half-days, etc. (this is noted in your contract under “Important Billing Information”, on the second line item). Because of this, the weekly charges are the same, week to week, regardless of whether or not the child attends the program. This is why you will also see regular charges for the week of Thanksgiving, and other holiday weeks during which there is no school on a Friday or Monday.

        The only two instances in which you will not be charged are if you either disenroll a child from the program entirely, or during a break period in which they were not signed up for and did not attend (the 3 week fall break, 1 week in winter, 2 weeks in spring, and the 7 week summer break). Please note, you must provide a 2 week notice to disenroll, and breaks must be signed up for separately.

General

Yes, Please make sure that you DO NOT create an additional account for a sibling. If you already have an account in DayCare Works with Vail Community Programs, please use that account. Once you have logged in, please click on “Personal Information” button, then click on the “Add New Student” link above your information.

If you are having trouble logging in, please contact our office and we will be happy to assist you. cpoffice@vailschooldistrict.org

 

Category: General

How to end a child’s schedule: Per our policies and procedures, you must contact the site director in writing, two weeks prior to the date you wish the contract to end. The information will then be sent to the billing department to implement the change.

How to change a child’s schedule: Please contact the site director in writing to alter your child’s schedule, and to verify that the change you are requesting can be made. The information will then be sent to the billing department to implement the change.

Category: General

Children from the age of two through fifth grade.

Category: General
Vail School District – Community Programs
2018/2019 Program Fees – Effective: July 16, 2018
Toddler Program (2 – 3 year olds) **Desert Willow ONLY:

Monday through Friday; Full Time (7:00am – 6:00pm); $183.00 per week

Preschool:

Part Time (3 hrs/day – **Cottonwood & Copper Ridge sites ONLY):

  • 4 Day Schedule; $91 per week
  • 5 Day Schedule; $113 per week                            

Full Time (over 3 hrs/day):

  • 4 Day Schedule; $138 per week
  • 5 Day Schedule; $172 per week
KinderPlus (3 1/2 hrs/day):
  • 4 Day Schedule; $96 per week
  • 5 Day Schedule; $119 per week
KinderPlus & Before/After School:
  • 4 Day Schedule; $119 per week
  • 5 Day Schedule; $148 per week
School Age:

Before School Only (7:00am to Start of School Day):

  • 4 Day Schedule; $27 per week
  • 5 Day Schedule; $33 per week                            

After School Only (End of School Day to 6:00pm):

  • 4 Day Schedule; $63 per week
  • 5 Day Schedule; $78 per week

Before & After School:

  • 4 Day Schedule; $67 per week
  • 5 Day Schedule; $85 per week
Vail Discovery Camp (School Age & Preschool – Fall, Winter, Spring, & Summer Breaks):
  • Monday through Friday; Full Time (7:00am – 6:00pm); $180.00 per week
Inservice & Half-days:
  • Regularly Scheduled Day; $25 per day
  • Non-Scheduled Day; $36 per day                               

Vail Community Programs and Vail Inclusive Preschool are both part of the Vail Unified School District, however, they are run as separate programs from one another.  Vail Inclusive Preschool has a site located on the Cienega High School campus, and a site at the Cottonwood Elementary location of Community Programs. Vail Community Programs has nine locations placed at most of the elementary schools throughout the district.

 

Vail Inclusive Preschool: 520-879-1755

nordbrockh@vailschooldistrict.org

Acacia Community Programs: 520-879-2268

AcaciaCP@vailschooldistrict.org

Copper Ridge Community Programs: 520-879-3761

CopperRidgeCP@vailschooldisrtict.org

Cottonwood Community Programs: 520-879-2660/2657

CottonwoodCP@vailschooldistrict.org

Desert Willow Community Programs: 520-879-2313

DesertWillowCP@vailschooldistrict.org

Esmond Station Community Programs: 520-879-3444

EsmondStationCP@vailschooldistrict.org

Mesquite Community Programs: 520-879-2184

MesquiteCP@vailschooldistrict.org

Senita Valley Community Programs: 520-879-3185

SenitaValleyCP@vailschooldistrict.org

Sycamore Community Programs: 520-879-2579

SycamoreCP@vailschooldistrict.org

 

Category: General
  • At this time we currently offer a toddler program for two to three-year-olds at Desert Willow.
  • Most sites offer preschool for three to four-year-olds that are potty trained.
  • All sites offer KinderPlus for children in Kindergarten, and before and after care for children through fifth grade.
  • In addition we offer programing during out-of-school time or breaks:
    • Vail Discovery Camp for two-year-olds through fifth grade.
      • Program typically opens for registration six to eight weeks prior to the start date
        • Curriculum varies based on site.
    • Variety of Enrichment Camps for children from Kinder through High School.
      • Program typically opens six to eight weeks prior to start date, and program options vary based on prior requests, and length of the break.
        • Sports Camp/ Babysitting Camp/ Tennis Camp/ Theater Camp/ STEAM Camps
Category: General

How to use DayCareWorks

Through the “parent portal” parents can sign up for an auto-payment method through DaycareWorks.

Step One

After you log in, click on the Auto-Pay tab on the main toolbar, or click on the Auto-Pay tile icon.

Step Two

Enter the first name on the account in the first Account Holder text box. In the second text box, enter the last name on the account.

Next, enter the billing address of the account owner, including city, state, and zip code.

Then, enter the email address of the account owner in the Holder Email text box. This will be the email address that an auto payment message will be sent to.

Next, enter the telephone number for the account owner in the Phone Number text box.

Then, select the method of payment in the Payment Type drop down list.

  • Select Credit Card to register a credit card for the online payment.
  • Select ACH to register a bank account for the online payment method.
    • If ACH is selected in the Payment Type drop down list, enter the name of the bank in the Bank Name text box.
    • Then, select the type of bank account that the money will be deducted from in the Bank Account Type drop down list.
    • Next, enter the check number, bank account number, and routing number in the Check Number, Bank Account Number and Routing Number text boxes.
    • When finished, click on the Save button.

 

You can add a new child to your family through the Parent Portal. Please note, this child will not be automatically registered for any programs.

Step One

Log in to the Parent Portal, click on the Personal tab on the main toolbar or click on the Personal tile icon.

Step Two

Click on the Add New Student link.

Step Three

Enter the updated information for the child in the corresponding text boxes.

Step Four

Enter the first name, middle name, and last name of your child in the First Name, Middle Name and Last Name text boxes, indicated by the red square. First Name and Last Name are required fields.

Step Five

Select the gender of your child and enter the date of birth for your child in the Gender drop down list and Birthday text box, indicated by the blue square.

Next, enter the remaining information for your child in the Information Summary section.

Step Six

When finished, click on the Save button.

After clicking on the Save button, the screen will refresh. Your new child will now be displayed as a tab in the Information Summary section. Please note, the new child will have to be approved by an administrator before the child can enroll into a classroom.

 

Step One

Log in to the Parent Portal, click on the Personal tab on the main toolbar or click on the Personal tile icon.

Step Two

Click on the Add New Contact link.

Step Three

Enter any release limitations or notes for the emergency contact in the Release limitations/ notes text box.

Then, select the type of contact in the Contact Type drop down list.

  • Select Emergency if the contact is an emergency contact for your family.
  • Select First Release if the contact can remove your child from the center but is not an emergency contact.
  • Select Release if the contact can remove your child from the center, but is not the first individual that should be removing the child from the center.
  • Select Sponsor if the contact is a financial sponsor for your child and will be making payments for your child.

Next, enter the first and last name of the contact in the First Name and Last Name text box.

Then, enter the home address for the contact in the Address, City, State and Zip text boxes.

Next, enter the telephone numbers for the contact in the Home Phone, Work Phone and Cell Phone text boxes.

To make a contact a payer, first save the contact and then click on the Make Payer button. This will generate a User ID for the contact that the contact can then use to log into the Connect edition. When a contact logs in for the first time, their password will be their username. They will be immediately prompted to update their password before continuing.

Then, click on the Save button. After clicking on the Save button, the screen will refresh, displaying the new contact in the Contacts section.

 

Through the Parent Portal, you can update your child’s personal information. Please note, some information changes may require the approval of an administrator.

Through the parent portal, parents or guardians can update an emergency contact’s information.

Step One

Log in to the Parent Portal, click on the Personal tab on the main toolbar or click on the Personal tile icon.

Step Two

Click on the contact’s name.

Step Three

Enter the updated information for the contact.

When finished, click on the Save button.

 

Parents are able to pay outstanding balances and make advance payments on accounts. This process is a safe, secure method that provides parents with the convenience of paying for their services online.

Step One

After you log in to the Parent Portal, click on the Make Payment tile icon on the Home screen.

Step Two

If applicable, enter the amount for the payment in the Payment Amount text box. By default, the current outstanding balance is displayed in the text box.

This amount can be overwritten by entering a new payment in the text box.

Then, click on the Pay Now button.   

Step Three

Next, select the method of payment in the Payment Type drop down list.

  • If Credit Card was selected in the Payment Type drop down list, select the credit card provider in the Card Type drop down list.
  • Next, enter the 16 digit number for the credit card in the Credit Card Number text box.
  • Then, enter the date of the credit card expiration in the Expiration Date drop down lists.
  • Next, enter the first and last name of the individual the credit card is authorized to in the First Name and Last Name text boxes.
  • Then, enter the billing address of the individual the credit card is authorized to in the Billing Address 1, Billing Address 2, City, State/Province, and Zip Code fields.
  • Next, enter a contact telephone number for the individual the credit card is authorized to in the Phone Number text box.
  • Then, enter an email address for the individual the credit card is authorized to in the Email Address text box.
  • When finished, click on the Submit Payment button. Only press the Submit Payment button once. *Clicking on the button multiple times can charge the credit card multiple times.*

Through the Parent Portal, families can create and print a financial statement for any date. This allows you the ability to view a monthly billing statement or view an entire year’s billing statement.

Step One

Log in to the Parent Portal, and click on the Statements tile.

Step Two

Click on the Statement link.

Step Three

Enter the date the billing statement will start in the Begin Date text box.

Step Four

Enter the date the billing statement will end in the End Date text box.

Step Five

Select the type of billing statement that will be created in the Export To drop down list.

  • Select PDF to create a PDF billing statement. This is the recommended billing statement in Daycare Works.
  • Select Excel to create an excel spreadsheet of the billing statement.
Step Six

Click on the OK button to create the PDF.

An additional popup window will appear, click on the OK button to send the report to the server.

Step Seven

After clicking on the OK button, the PDF will download.

  • DCW – North Center Two: The name of the center you are associated to .
  • 552 Maple, Rochester MI 48309: The street address for the center.
  • FEIN: A-155842B: The tax identification number for the center.
  • Lauren Saint: The name of the parent or legal guardian for the billing statement.
  • 1255 Main Street, Rochester, MI 48306: The street address for the parent or legal guardian.
  • 248-555-1234: The home telephone number for the parent or legal guardian.
  • Statement Date From: The beginning date for the billing statement.
  • Statement Date To: The ending date for the billing statement.
  • Beginning Balance: The starting balance for the billing statement that was carried over from previous billing statements.
  • User: The name of the user that applied the transaction to the financial ledger. System indicates the transaction was automatically applied by Daycare Works.
  • Post Date: The date the transaction was posted to the financial ledger.
  • Description: A brief description of the transaction posted on the financial ledger.
  • Charges: The amount of the adjustment, fee or charge posted on the financial ledger.
  • Credits: The amount of the payment posted on the financial ledger.
  • Balance: The running balance of the family’s financial ledger.
  • Totals: The total number of charges and credits applied to the family’s financial ledger.
  • Ending Balance: The ending balance for the billing statement, based on the statement date range.

Registration

Through the Daycare Works parent portal, you can register your children into various programs and events. Please visit the Parent Portal Link and log in to your account.

**There are no discounts or refunds available for these camps.**

Step One

Click on the Registration tab on the main toolbar or on the Registration tile icon.

Step Two

Click on the program that you will be having your child attend. (i.e. Fall Enrichment Camps)

Step Three

Click on the “Enroll” button for camp you are selecting.

Step Four

Select the child that will be enrolled in the classroom on the “Select Child” pop-up menu. Answer any necessary questions, and click add to cart.

Step Five

After clicking on the add to cart button, the Enrollment(s) screen will be displayed.

To remove a child’s schedule, click on the delete icon for the child, indicated by the red x.

To add or find another enrollment for your child, or to enroll another child, click on the “Add More Programs button, and repeat the registration process.

To checkout and confirm the enrollment, click on the “Checkout” button, read all of the billing information and process through the shopping cart. The registration is not final without payment.

 

Category: Registration

Through the Daycare Works parent portal, you can register your children into various programs and events. Please visit the Parent Portal Link and log in to your account.

**You will be billed based on the selections that you sign-up for, regardless of whether or not your child attends.**

**No changes can be made after the Wednesday prior to the camp starting.**

Step One

Click on the Registration tab on the main toolbar or on the Registration tile icon.

Step Two

Click on the program that you will be having your child attend. (i.e. Vail Discovery Camp Fall)

Step Three

Find your site and the week that you need in the list of options (i.e. Senita Valley, week two), and click enroll. If a code is required, please contact the site director to receive the code.

*Each week must be done separately*

Step Four

Select the child that will be enrolled in the classroom on the “Select Child” pop up menu. Answer any necessary questions, and click add to cart.

Step Five

Select the days that your child will attend that week. You can click them individually, or click on the “select all” box.

Step Six

After clicking on the add to cart button, the Enrollment(s) screen will be displayed.

To remove a child’s schedule, click on the delete icon for the child, indicated by the red x.

To add or find another enrollment for your child, or to enroll another child, or another week for the current child, click on the “Add More Programs button, and repeat the registration process.

To checkout and confirm the enrollment, click on the Checkout button, read all of the billing information and process through the shopping cart. This program will show a $0.00 amount due at the time of sign up.

This program is billed weekly, similar to the school year programs, and you will not be billed until the Friday prior to the start of camp.

**You will be billed based on the selections that you sign-up for, regardless of whether or not your child attends.**

**No changes can be made after the Wednesday prior to the camp starting.**

 

Category: Registration

Through the Daycare Works parent portal, you can register your children into various programs and events. Please visit the Parent Portal Link and log in to your account.

**When you use this feature you will be placed on a waitlist to verify that there is room for your child to attend at the site requested.**

Step One

Click on the “Registration” tab on the main toolbar or on the Registration tile icon.

Step Two

Click on the program that you will be having your child attend. (i.e. Preschool, KinderPlus, Before Care, or After Care)

Step Three

Find your site and click “Enroll”. If a code is required, please contact the director for this site to receive the code.

Step Four

Select the child that will be enrolled in the classroom on the “Select Child” pop up menu. Answer any necessary questions, and click add to cart.

Step Five

After clicking on the add to cart button, the Enrollment(s) screen will be displayed.

To remove a child’s schedule, click on the delete icon for the child, indicated by the red x.

To add or find another enrollment for your child, or to enroll another child, click on the “Add More Programs button, and repeat the registration process.

To checkout and confirm the enrollment, click on the Checkout button, read all of the billing information and process through the shopping cart.

This program will show a $0.00 amount due at the time of sign up.

This program is billed weekly, and you will not be billed until the Friday prior to the start of camp.

**You will be billed based on the selections that you sign-up for, regardless of whether or not your child attends.**

**No changes can be made after the Wednesday prior to the camp starting.**

 

Category: Registration

*PLEASE REMEMBER, REGISTRATION IS NON-REFUNDABLE, DO NOT REGISTER IF YOU HAVE NOT SPOKEN TO THE SITE DIRECTOR FOR YOUR SITE.*

*REGISTRATION DOES NOT GUARANTEE YOU A SPOT IN THE PROGRAM, IF THERE IS NO ROOM, YOU MAY BE WAITLISTED.*

Please go to www.vailkids.org and click on the “New Account”, button about ⅔ down the page on the left hand side, or click the quick link here.  “New Account”

Step one

Click on the category of the classroom that your child will be enrolling into. (The current school year, or the following school year.)

Step Two

Click on the “Enroll” button for the site that  your child will be attending. If a registration has an unlock code, this code will be provided by the site, and must be entered before clicking on the “Enroll” button.

Step Three

Select the child that will be enrolled in the classroom under “Select Child” on the pop up menu. Answer any and all necessary questions, and click add to cart.

Step Four

After clicking the add to cart button, the Enrollment(s) screen will be displayed.

To remove a child’s schedule, click on the delete icon for the child, indicated by the red x.

To add or find another enrollment for your child, or to enroll another child, click on the “Add More Programs button, and repeat the registration process.

To checkout and confirm the enrollment, click on the “Checkout” button, read all of the billing information, and process through the shopping cart. The registration is not final without payment.

Once the site director has approved the account, you will receive an email notification, and you will be able to log back into the account by selecting the existing account button or visiting the Parent Portal Link.

 

Category: Registration

*PLEASE REMEMBER, REGISTRATION IS NON-REFUNDABLE, DO NOT REGISTER IF YOU HAVE NOT SPOKEN TO THE SITE DIRECTOR FOR YOUR SITE.*

*REGISTRATION DOES NOT GUARANTEE YOU A SPOT IN THE PROGRAM, IF THERE IS NO ROOM YOU MAY BE WAITLISTED.*

Through the Daycare Works parent portal, you can register your children into various programs and events. Go to the Parent Portal Link, and log in to your account.

Step One

First, click on the Registration tab on the main toolbar or on the Registration tile icon.

Step Two

Click on the category of the classroom that your child will be enrolling into. (The current school year or the following school year.)

Step Three

Select the child that will be enrolled in the classroom on the “Select Child” pop up menu. Answer any necessary questions, and click add to cart.

Step Four

After clicking the add to cart button, the Enrollment(s) screen will be displayed.

To remove a child’s schedule, click on the delete icon for the child, indicated by the red x.

To add or find another enrollment for your child, or to enroll another child, click on the “Add More Programs button, and repeat the registration process.

To checkout and confirm the enrollment, click on the “Checkout” button, read all of the billing information, and process through the shopping cart. The registration is not final without payment.

 

Category: Registration

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